Error Creating Pdf Driver 913

Print a different PDF file to determine if the issue occurs with a specific PDF file or all PDF files. On your computer, close the original PDF, and then open a new PDF file. In the PDF file, click File, select Print from the list, review the settings, and then click Print.

The fonts you use determine your output when you convert documents to PDF format in Adobe Acrobat Distiller. (Acrobat Distiller is both a feature of Adobe Acrobat and a stand-alone application.) The font type (such as TrueType, PostScript) affects the general appearance of text in the PDF file and whether that text can be searched, edited, or printed.

Use this document to understand how Acrobat Distiller handle fonts and improve your PDF output.

Acrobat Distiller recognizes all Windows and Mac OS fonts; however, the type of font that you use (for example, TrueType) determines how Acrobat Distiller handles the information for that font.

Windows font types include: Type 1 fonts (or PostScript fonts), Type 3 fonts, Windows bitmap and vector fonts, TrueType fonts, and Open Type Fonts from Adobe (Windows 2000 and XP). Mac OS font types include: Type 1 fonts, Apple TrueType dFonts, TrueType fonts, and OpenType Fonts from Adobe.

In addition to the font type, Acrobat Distiller uses the font character set to determine what font information to include in the PDF files it creates. Character sets for Type 1 fonts, for example, can include one or more of the ISO Latin 1, Expert, Small Capitals and Old Style Figures (SC & OSF), Symbolic, Cyrillic, and Kanji character sets:

-- The ISO Latin 1 character set (or standard Type 1 character set) includes the standard English, French, Italian, and German alphabet characters, as well as punctuation characters and numbers.

-- Expert character sets include fraction and ligature characters for the English alphabet.

-- SC & OSF character sets contain specially designed letters and numbers to customize a document's appearance.

-- Symbol character sets contain non-text characters, rather than alphabet characters.

-- Cyrillic character sets contain the alphabet characters for languages, such as Russian and Ukrainian.

-- Kanji (Japanese) character sets contain double-byte Japanese characters. See the Kanji Fonts section of this document for information about when you can use and view Kanji fonts in PDF files.

For Acrobat Distiller to successfully convert a document to a PDF document, it must reference each font in the original document through the following processes as the document is converted first to PostScript, then to PDF.

Checking for the PostScript name

Acrobat Distiller looks for a PostScript font name and adds it to the PDF document. PostScript font names are usually listed in the name table of a font. (The name table stores font information, such as name, style, and copyright.) If a PostScript name isn't available, Acrobat Distiller uses the system's name for the font. For example, if the original document includes a TrueType font that's installed on the system, Acrobat Distiller derives the BaseFont and FontName from the font's name table.

If the font is a Type 42 font, Acrobat Distiller creates a name table for the font from a matching system font; Type42 fonts typically don't include name tables. For more information about Type 42 fonts, see 'TrueType Fonts' in the 'How Font Types Affect Text in PDF Files' section of this document.

Adding a description of the fonts

To each PDF file it creates, Acrobat Distiller adds a description of Type 1 fonts that use the ISO Latin 1 character set. If you open a PDF file on a computer that has these fonts installed, Acrobat uses the installed fonts to display and print the PDF file. If the fonts aren't installed, Acrobat uses the font descriptions to create substitute fonts that resemble the original fonts.

Embedding the fonts

If font embedding is enabled, Acrobat Distiller embeds TrueType and Type 3 fonts, and Type 1 fonts that don't use the ISO Latin 1 character set (such as symbol or expert characters). Acrobat Distiller 7.0 can embed OpenType fonts; however, the application that created the original document determines which OpenType font characteristics can be embedded. If you embed an OpenType font that is based on a Type 1 font, Acrobat Distiller embeds it as a CFF/Type 2 font. Acrobat Distiller embeds Open Type fonts that are based on TrueType fonts as TrueType fonts.

A font that is embedded in a PDF file is always available for viewing and printing, whether or not it's installed on the system. However, you cannot edit text in the PDF file unless the font is installed. If you try to edit text that uses an embedded font and the font isn't installed, Acrobat returns a warning and uses a substitute font instead.

Font permissions

Acrobat Distiller acknowledges and preserves the original font permissions, even if a PDF file is redistilled. Fonts that have restricted permissions can't be embedded and will cause Acrobat Distiller to return an error during the conversion process. Similarly, fonts that don't use a character encoding format, such as WinAnsi or MacRoman, may cause Acrobat Distiller to return an error if you try to embed them.

Converting the fonts

If Acrobat Distiller can't interpret or find the font information it needs from a font, it substitutes the font. In rare instances, Acrobat Distiller converts such fonts to bitmap images, which prevents the font from being searched, scaled, or edited. Acrobat Distiller typically converts PCL fonts and Windows vector (outline) fonts to bitmap images. See the 'How Postscript Printer Drivers Handle TrueType Fontsin Windows' section in this document.

Font descriptors

Acrobat Distiller embeds a font descriptor (that is, font information) for each font that it embeds. A descriptor can include the following information:

The type of font you use can affect how text in your PDF files appears and prints, and whether or not the text is searchable and editable

Bitmap fonts

If a PDF file contains fonts that have been converted to bitmap images, the viewers won't process the images as fonts, but will instead display and print the images just like any other bitmap images. Text converted to bitmaps, however, isn't searchable or editable.

dFonts (Mac OSX only)

These fonts are native to the Mac OS X system and are identical to standard font suitcase files except that the font resources are stored in the data fork of the file. Acrobat Distiller handles dFonts the same as other TrueType fonts on Mac OS.

Kanji fonts

You can create PDF files that contain Kanji fonts using both Kanji and English-language versions of Acrobat Distiller. (For English-language versions of Acrobat Distiller, you must install the appropriate font support package.) Acrobat automatically displays Asian fonts that are embedded in a PDF file. If Asian fonts aren't embedded, Acrobat can display them after you install the appropriate font support package. For information about installing font support packages, see document , 'Viewing and Printing Asian Fonts in PDF Files Using Roman Acrobat Viewers.'

Multiple Master (MM) fonts

Because multiple master fonts (such as Minion MM) create specific instances of a font based on the properties of a document and where the font is used, Acrobat Distiller cannot embed them. Instead, Acrobat Distiller adds a subset of the font, which has a unique font ID. Because MM fonts generate these instances dynamically, you cannot embed the fonts or edit them in Acrobat. Adobe Technical Support recommends that you don't use MM fonts if you need to edit or embed fonts in Acrobat. For more information on MM fonts, see document 328600 , 'Multiple Master Fonts General Information.'

OpenType Fonts from Adobe

OpenType format is based on Type 1 and combine outline, metric, and bitmap data into a single font file. OpenType format includes advanced typography features that most applications have not yet taken advantage of; as a result, these applications recognize and treat OpenType format as TrueType fonts. This treatment affects the way OpenType Fonts from Adobe are embedded in PDF files. Type 1 font embedding requirements apply to Type 1-based Open Type Fonts from Adobe. TrueType embedding requirements apply to TrueType-based OpenType fonts.

You can embed OpenType Fonts from Adobe in Acrobat Distiller 7.0 if you select PDF 1.6 compatibility, however the OpenType-specific features will be available only in Acrobat 7.0. (Choose Settings > Edit Adobe PDF Settings, click the General tab and choose Acrobat 7.0 (PDF 1.6) from the Compatibility pop-up menu.)

Symbol fonts

Because each symbol font contains unique characters and character sets, Acrobat Distiller always embed these fonts to prevent them from being substituted.

TrueType fonts

TrueType fonts that have installation and editing permissions can be embedded in a PDF file by Acrobat Distiller. If the font doesn't include these permissions, Acrobat Distiller embeds a font subset (that is, only the characters of the font that are used in the document).

Note:Acrobat Distiller doesn't report subsets of TrueType fonts in its log file. And even though the TouchUp Text tool in Acrobat lists the fonts as embedded in the Text Attributes dialog box, you cannot edit a font subset with this tool because the system can't recognize the font subset's unique font ID and map it to the original TrueType font on the system. If you edit a font subset with the TouchUp Text Tool, Acrobat substitutes the font with a sans serif or serif equivalent.

When you use Acrobat Distiller to create PDF files, text formatted with TrueType fonts may not be searchable, depending on how the font information was written into the PostScript file. In these cases, PostScript printers convert the TrueType font as a Type 42 font, which best preserves the font's characteristics, such as searchability. The Type 42 font format exists primarily as a way for PostScript interpreters to download non-PostScript (TrueType) fonts. A Type 42 font consists of a PostScript language 'wrapper' around a TrueType font. A Type 42 font is usually generated by a printer driver to download TrueType fonts to a PostScript printer that includes a TrueType rasterizer. By this method the TrueType font is interpreted directly by Acrobat Distiller, which provides the most accurate description of the original TrueType font. Variables that can affect this font information include: the application that created the PostScript file, the font itself, the PostScript printer driver, and the PostScript Printer Description (PPD) file. If text formatted with TrueType fonts is unsearchable in a PDF file created with Acrobat Distiller, change one or more of these variables and then re-create the PDF file.

Information is written into a PostScript file either by the application that generates PostScript code or by the PostScript printer driver. For more information, see that application's documentation, or see 'How Postscript Printer Drivers Handle TrueType Fonts in Windows' in this document.

Type 1 fonts

For both appearance and searchability, Type 1 fonts offer reliable conversion to PDF. Because Type 1 fonts don't need to be converted to another format when the font (or a subset of the font) is embedded in a PostScript file, they offer the best results when you use Acrobat Distiller.

To embed Type 1 fonts, the following conditions must be met:

1. In the Adobe PDF Settings dialog box, the font appears in the AlwaysEmbed list in the Fonts tab and EmbedAllFonts is set to True.

2. No symbols are used (except the symbol for pi).

3. The font size is within an appropriate range (this is, the CharStrings dict leng value is greater than 115 but less than 229). You can check the CharStrings dict leng value in a font editing application.

Type 3 fonts

Because Type 3 fonts use the entire PostScript computer language to express a font, they can include specifications that Type 1 fonts cannot, such as shading, color, and fill. However, Type 3 fonts aren't optimized for size or performance, so characters may appear bolder than their Type 1 counterparts.

Type 3 fonts are always embedded in PDF files, so they're always available in Acrobat or Adobe Reader (except on Mac OS X, which doesn't support Type 3 fonts). Acrobat and Adobe Reader convert the Type 3 characters to bitmap images and then display them. When you print to a PostScript printer, Acrobat and Adobe Reader use your PostScript printer driver to download the font to the printer. When you print to a non-PostScript printer, the bitmap images print. Type 3 font characters in the ISO Latin 1 character set convert to searchable text in PDF files, although those in the symbol character sets do not. PDF files with embedded Type 3 fonts usually have larger file sizes than those with embedded Type 1 fonts.

When TrueType fonts are sent through the Adobe PostScript printer driver as encoded Type 42 (called Native TrueType in Windows 2000 and XP) or character identifier (CID) fonts (in the case of double-byte or Unicode fonts), the printer driver gives font characters specific font IDs rather than standard font ID information, causing Acrobat Distiller to embed a subset of the font in the PostScript file.

By including a subset of a font, the printer driver decreases the file size, which in turn increases the speed of PostScript file conversion. This process occurs regardless of whether the job options are set to Embed All Fonts.

To embed the entire font when printing to the Adobe PDF printer, you must enable Do Not Send Fonts To Adobe PDF in the Font tab of the Adobe PDF Printer Settings dialog box.

The Adobe PostScript printer driver (AdobePS) for Windows 98, and NT 4.0 includes Send Fonts As settings that control how TrueType fonts are sent to a printer or included in a PostScript file. The Pscript5 printer driver (pscript5.dll) and later for Windows 2000 and later includes TrueType Download settings that control how TrueType fonts are sent to a printer or included in a PostScript file. You can change the settings in the driver's Properties dialog box (Windows 98, and NT 4.0) or in the driver's Advanced Options dialog box (Windows 2000 and XP). The settings vary depending on the features specified in the printer's PPD file. The Microsoft PostScript printer driver for Windows 98 and NT 4.0 includes fewer Send Fonts As settings than AdobePS. For example, the Microsoft PostScript printer driver doesn't include options to send TrueType fonts as Type 42 or Outline fonts.

Use the following guidelines when selecting Send Fonts As settings:

Viewing and Printing Asian Fonts in PDF Files Using Roman Acrobat Viewers

328600 : Multiple Master Fonts General Information.

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Law firms that file the United States Patent and Trademarks Office (USPTO) need to heed the agency’s specific requirements for PDF generation.

The USPTO PDF specification does not allow PDFs to contain:

• Images (including entire scanned pages) above 300 DPI resolution
• Security of any kind
• Embedded multimedia (e.g. sounds or movies)
• Hyperlinks
• Layers

Many federal agencies have long relied upon PDF because of Acrobat’s ability to faithfully render all aspects of printed pages including layout, tables, images and fonts (typefaces).

The USPTO requires that PDF must be:

• Acrobat 4 (PDF 1.3) or higher
  (See note at end of article)
  
• No larger than 8.5” by 11” or A4 page size
• Have all fonts embedded and subset

The last item—fonts—is a critical aspect of displaying documents.

Acrobat offers three font choices that balance file size versus view fidelity:

• Fonts Substitution
  Acrobat renders—on the fly—a “faux font” representation using typeface information included in the PDF.
• Fonts Embedding
  All typefaces necessary to render a font are embedded in the file.
• Fonts Subsetting
  Only the typeface characters necessary to render the file are embedded. Typefaces may have thousands of characters. Only embedding the actual characters used can reduce file size.

While Font Substitution keeps file sizes small, it can be problematic for submissions as non-standard fonts and specialized math symbols may not render faithfully for reviewers.

Font Embedding places a copy of the entire typeface in the PDF document.

Font Subsetting balances file size and faithful display because it renders all the characters in a document accurately while keeping file size to a minimum.

Unfortunately, the “Standard” conversion setting in Acrobat does not embed the most common office fonts. These fonts such as Arial and Times Roman are normally installed as part of the operating system.

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A recommended best practice is to create a new PDF Conversion setting and employ it for creating all PDFs when filing with the USPTO.

Read on to learn how . . .

Creating an “Embed All” Setting

Follow these steps to create PDF setting that embeds all fonts. This setting will create an Acrobat 5 (PDF 1.4) compatible setting with all fonts embedded and subsetted.

1. In Acrobat, choose Edit—> Preferences.
2. Click on the Convert To PDF category item in the list at left
3. Select Microsoft Word from the middle list
4. Click the Edit Settings button
   
5. In the Adobe PDF Settings window, make sure that Standard is selected, then click the Edit button:
   
6. Select the font in the “Never Embed” list and click the Remove button.
   
7. Click the Save As . . . button:
   
8. Name the file. It will be saved in the users default Acrobat job options folder:
   
9. Click Save, then OK twice.

Multiple Ways to Create PDF

Acrobat offers a multitude of methods for creating PDFs from Office documents:

• Via the AdobePDF Print driver
• Via the PDFmaker buttons installed into popular office applications
• By combining native documents using the Combine function in Acrobat

Each approach will require some set-up to ensure that all documents created have fonts embedded.

Setting Embed All for the Adobe PDF Print Driver

Follow these steps to set the Adobe PDF Print Driver to always use the Embed All setting:

1. From any application, choose File—> Print.
2. Select the Adobe PDF from the Name list.
   Click the Properties button
   
3. Choose the Embed All from the Default Settings list
   Click OK.
   

Setting Embed All for the PDFmaker Buttons installed in Office Applications

Acrobat Professional installs 1-button PDF conversion buttons into popular Office applications such as Word, Excel, PowerPoint, Visio, Project and Internet Explorer.

Follow these steps to set an Office PDFmaker button to always use the Embed All setting. The example below is from Microsoft Word.

1. Launch the application of your choice, but do not open a document.
2. Choose AdobePDF—> Change Conversion Settings
3. Choose Embed All from the Conversion Settings list
   
4. Click OK

Setting Embed All for Combine or Create from Desktop in Acrobat

Acrobat allows users to convert several different kinds of native files using the Combine function or via the desktop.

When conversion takes place using these direct methods, you need to specify the desired conversion setting in Acrobat Preferences for each application supported.

1. In Acrobat Professional, choose Edit—> Preferences
2. Click on the Convert to PDF category from the list at left
3. Click the Edit Settings button
   
4. In the Edit Settings window, change the Conversion Setting to “Embed All”
   
5. Click OK
6. Repeat for all applications

Related Font Embedding Issues

Occasionally, you may run into issues where certain fonts cannot be embedded.

Licensing Restrictions
Some fonts contain a “Do Not Embed” flag placed in the font by the font manufacturer as a license restriction.

OpenType fonts from Adobe do not have embedding restrictions, but some other manufacturers may not allow their fonts to be embedded.

Microsoft has a system extension which can help you detect which fonts have these licensing restrictions.

The only workaround is to replace the typeface with one without any restrictions.

Corrupt Fonts
Fonts can be complex beasts and occasionally become corrupted. Try replacing the fonts on your system with know, good versions of fonts.

Older Versions of WordPerfect
Certain older versions of WordPerfect contain fonts which cannot be embedded. See this technical note.

Note for Legal IT Professionals

Using the Acrobat 8 Customization Wizard, you can easily push out a default PDF Conversion Setting to all your users.

What Version of PDF Should you Supply to the USPTO?

I believe that the USPTO uses Acrobat 7 at the time of this writing to review submissions.

Most firms are supplying Acrobat 5 (PDF 1.4) files. Only PDF 1.4 and up support a searchable layer of text for scanned, OCR’d documents.

Adobe is working with an International Standards Organization Technical Committee to submit PDF 1.7 for approval as a formal, open standard, named ISO 32000.

Government agencies are always concerned about supporting proprietary formats. If ISO accepts this submission, it may pave the way for the acceptance of PDF 1.7 by the USPTO and allow for many, more advanced features.